Oral Presentation | Short Oral Presentation | Poster Presentation | One Minute Madness
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The Scientific Programme Committee of the 41st EDTNA/ERCA International Conference will do its utmost to help authors with their presentations.
Please take a few minutes of your time to read the following information which covers the on-site organisation of the Conference to ensure the smooth running of the sessions.
A Scientific Programme Committee together with the Conference Department and Association Secretariat will be available onsite at the venue and their role will be to manage the following:
However, before preparing your oral or poster presentation and before coming to the Conference, we recommend you take a few minutes to read the following guidelines.
If you are looking for some more information regarding the advertisement of medical products in France we would recommended you the following website:
EACH ROOM will be equipped with A SINGLE Data projector (LCD for computer assisted presentations, ie. PowerPoint).
For general organisation, every speaker after having picked-up their badge at the Registration area, should go to the SPEAKERS´PREVIEW ROOM (follow signs on site) at least 1 session beforehand (2 hours) to provide their PowerPoint presentation and check it’s functionality with the technician.
Each speaker should also verify in the final program that the name of the room and the time of the session have not changed.
Speakers should be in the Conference room 15 minutes before the beginning of their session and meet with the Chairman.
Please, follow strictly the instructions of the Chairman, especially with regard to the time allotted to your presntation do not go over the time limit. Microphones will be switched off when the time is over. Remember to speak directly into the microphone at a suitable speed especially for the interpreters in translated sessions (Erasme Hall). You will find a laser pointer on the lectern to use if necessary. Please do not take the laser pointer with you after your presentation, leave it at the lectern!
The speaker is entirely responsible for the presentation content (order, the loading, graphics...etc.)
NOTE: The sessions will not be recorded.
There will be a master computer in each meeting room and to ensure smooth transition between speakers and appropriate audio-visual technical support, the Organisers request that speakers do not plan on connecting their laptop to the Conference centre projector.
Only Presentations for PC’s (Windows XP/Vista/7 configurations) and PC’s compatible (to avoid problems of compatibility between PC’s and MAC, please use commune fonts to both PC’s and MAC) will be accepted (no UNIX).
Do not forget to save the file as .ppt or .pptx format.Please prepare your presentation using Power Point version 2003, 2007 or 2010.
Do not forget, when saving your final presentation to CD or USB stick, to make sure to include your video files if any and all links to these multimedia files.
We would like to inform authors that their consent will be requested to allow EDTNA/ERCA to upload the Power Point presentations (in PDF) on the members-only section of the Association website www.edtnaerca.org after the Conference. Of course if for any reason you do not wish to give such authorisation, your file will be automatically deleted from our system AT THE END OF THE CONFERENCE.
The official language of the Conference is English, which means that all presentations and questions must be delivered in ENGLISH.
However, please kindly note that:
Headphones and receivers will be handed over and collected at the registration area.
This task of interpretation has been entrusted to experienced professional Conference interpreters.
A good interpretation requires intensive preparation of the manuscript by the interpreter and proper speed of delivery by the speaker.
Thus, if you wish to be understood by Conference participants who do not know your language, please speak into the microphone at a normal speed and clear voice.
If you are presenting your work in a translated hall (ERASME HALL) then we require a copy of your oral presentation. This should be sent to the EDTNA/ERCA Conference Department and should not arrive later than 1 SEPTEMBER 2012. E-mail: Abstracts2012@edtnaerca.org.
Each paper should contain the following:
If you have been assigned an “SHORT ORAL PRESENTATION” this means that in addition to the poster display we would also like you to present a brief summary of your work in a Conference session. This is a 5 minutes presentation (3-5 slides approx.) with 2 minute discussion. The sessions are relaxed and informal and several other presenters will be discussing the key points of their work. We do hope that you will participate.
Your presentation must be in ENGLISH. There is 1 Short Oral presentation session scheduled for Monday, 17 September 2012-16:00 at TIVOLI 1 HALL.
(Please ask a friend or colleague to help you present the work, or to help with translating questions if required.)
You will also be required to be in attendance at your poster during one of the break time sessions—your letter indicates which of these sessions your poster has been allocated.
Computer Presentation - Please refer to Paragraph 1 - Oral presentation
Please ensure that you remain strictly to the time allocated without rushing your presentation. Try to speak at a moderate pace so that the audience can understand what you are presenting. Time for questions and discussion will be allowed after your presentation. You only have time to present the key findings of your work. Please concentrate on the implications for practice.
You must be present in the room, and contact the session chair person, at least 15 minutes before the session begins and remain until the end of the session.
Posters will be displayed continuously throughout the whole Conference, 15-18 September 2012.
Please note that commercial sponsors can be acknowledged, but their logos must not be prominent on the posters.
The Poster Sessions have been organised this year as follows:
|POSTER SESSION A||Monday, 17 September||09:00 – 10:30|
|POSTER SESSION B||Monday, 17 September||09:00 – 10:30|
|POSTER SESSION C||Monday, 17 September||11:00 – 12:30|
|POSTER SESSION D||Monday, 17 September||11:00 – 12:30|
|POSTER SESSION E||Monday, 17 September||11:00 – 12:30|
|POSTER SESSION F||Monday, 17 September||14:00 – 15:30|
|POSTER SESSION G||Monday, 17 September||14:00 – 15:30|
Your poster must be written in ENGLISH. Please be available by your Poster throughout the Poster Session to which you have been assigned (see your confirmation letter).
If you adhere to the rules your Poster will be automatically judged for the “Best Poster Scholarship” Award.
Each poster should contain the following elements:
Text, tables and drawings for figures should be large enough to be seen at a distance of 2 meters. Illustrations should be used to convey important points; diagrams, graphs, bar charts, scatter grams, pie charts and photographs will enhance your presentation. Make short statements and avoid long explanatory sentences.
Please note that industry or commercial advertising is not allowed on poster presentations, however there is the exception for private dialysis unit chains to state their full name.
However clinical innovations and scientific advancements for educational purposes only will be acknowledged from corporate partners. This has been acknowledged as an absolute exception as an increasing number of renal providers now have their proprietorship with commercial companies.
In order to fit the poster board, your poster should not exceed 96 cm wide and 160 cm high (portrait orientation). Prepare your material beforehand so that it will fit neatly into the space available and can be easily attached to the board. The Conference organisers will provide suitable fixing materials, and on site assistance will be available to help you to display your poster. Thin cardboard is more suitable than paper. If you can have your poster produced by your hospital’s Medical illustration Department, the finished effect is more professional.
The Poster Area will be open for the mounting of posters on Saturday, 15 September 2012 from 12:00. All posters should be set up by 17:00 on Saturday, prior to the Conference Opening and remain in place until 11:45 on Tuesday 18 September 2012.
All material must be removed by the owner of the poster at the end of the Conference. EDTNA/ERCA and the Conference Organisers cannot accept responsibility for any material left behind. The organisers are not responsible for loss or damage to those posters that are not removed by authors within the times of dismantling as indicated above, posters left at the end of the Conference will be automatically destroyed.
EDTNA/ERCA is providing an on-line service for Association members. Authors of posters accepted for presentation during the Strasbourg Conference are invited to share and publish their poster on-line on the Association website – Member only area.
If any author wishes to share their poster please provide a copy of your final printed poster in a PDF or JPG format (print quality, no crop marks and file size not exceeding 4 MB). Please send your poster by email direct to firstname.lastname@example.org or email@example.com by 10 September 2012.
This is YOUR chance as a delegate to share your research evidence with fellow delegates, demonstrate the impact you've made, discuss the value of a current or proposed research project, or simply have your say about Nephrology care. One minute is all it takes, and your project could be the talk of the Conference!
There are 20 one minute slots taking place within S 31 - Short Oral Presentations Session - open to all delegates:
Interested? Register your name and topic online. Delegates will be notified prior to the Conference if they have an allocated Minute.
Speakers' Preview Room is located in "President" room, 1st floor, in the Exhibition area. See the floorplan - click here.
|Saturday||12:00 - 17:30|
|Sunday||08:30 - 17:30|
|Monday||08:30 - 17:30|
|Tuesday||08:00 - 12:30|
Please make sure to hand over your presentation on time. If you have any doubts about your presentation, need help or advise, feel free to ask the Speakers' Preview Staff. If your presentation contains any movies or external links, make sure to indicate this fact to the Speakers' Preview Staff - they will check the proper functionality.
Click here to download Author's Guidelines and other related documents.